2024-02-20 ACCESS EC Meeting Agenda & Summary

1. Updates from OAC Director Katie Antypas (10 mins)

   1. Tom G is being extended for a 4th year as a program officer

   2. Sharon will be transitioning into our cognizant program officer

   3. They are looking for a second to be helping Sharon

       

2. Approval of summaries from prior EC meeting @John Towns (5 min)

   1. 13th February 2024 EC Meeting

      1. Corrected spelling of Tom Maiden’s name

          

3. Program Milestone Check @John Towns (5 mins)

   1. Milestones updated - Stephen Deems
      
      

4. Quarterly Meeting

   1. EAB meeting agenda appears to be ready

   2. other prep for next week is going well

   3. Team Building section was given to Lavanya - and it is built into the agenda

   4. Planning Link: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/307462197

   5. EAB Meeting: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/478183432
      
      

5. EC Discussion for common elements for Annual Review @John Towns (10 mins)

   1. High level program overview - what is program and how it is laid out

   2. Explanation of what award and governance structure is like

   3. Discussion of program wide goals and metrics - this is all new

   4. Discussion of successes for program as a whole

      1. science successes - participation from multiple teams

      2. internal successes - things that come out of working groups and standing committees

   5. We are doing this at the request of NSF

      1. what problem are we trying to solve with this?

         1. there was confusion about what was being done by each of the teams - and certain teams were “dinged” for tings they are not responsible for

         2. Many things that were program wide were allocated as an ACO success - and that is not right

      2. each one of the EC will be giving the talk - and all would need to be aligned with what is being said

   6. This will help panelists who do not have visibility into the different awards

   7. Help teams express what they did to contribute commonly to program wide goals - show across teams

   8. Dave had suggested some verbiage - but not quite sure if it was adopted - John will look at it

      1. will be able to go into this discussion at the Quarterly meeting

6. RP Forum Discussions @Shelley Knuth (20 mins)

   1. increased interaction - they are out conduit to researchers

   2. How do we want the RP forum to be involved with ACCESS - and then decide how that impacts processes

   3. We do have RP Slack - over 190 members

   4. How can we create a good two way street of interaction

   5. Executive Team meet with RP regularly - leadership team have some way of interacting with the forum

   6. Having the Chair do it creates a layer of separation from the RP as well

   7. PIs of the awards don’t attend RP forum - there is a rep to the forum - but you get a different view from the PI than the representative

   8. RPs realize they are downstream of a lot of things - but they would like to have influence on what does come downstream - how it is prioritized and rolled out - There is not a path to communicate that right now (there was a path in XSEDE)

   9. This could lead us to missing opportunities to increase the pie

   10. Two points are being discussed

       1. communicating with RPs and we need more of it

       2. RPs ability to influence priority of what we are doing and how it impacts them - this would not be impacted by presence on the EC

   11. Has the RP presented examples? it is more of a general concern

       1. ask them for more input - John goes to the forum meetings - ask for some examples so we know what to tackle - do they feel like a voting level of representation will meet their needs?
          
          

7. Informational Items (10 mins)

   1. Allocations Stephen Deems

   2. MATCH Shelley Knuth

   3. CONECT Tim Boerner

   4. MMS Tom Furlani

   5. OpenCI John Towns
      
      

Misc Topics:

1.  

   1. Will be covered if time permits

Ticket Analysis - MATCH

Prioritized Comms List - @Dina Meek