2024-05-08 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. EC Meeting Debrief - canceled

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/607158315

2. PEP Status

3. Annual Review Prep (Jun 6-7, 2024)

   1. WBS breakdown coverage:

      1. Communications and Outreach - Dina

      2. Community Building and Engagement - John and Shawn

      3. Evaluation and EAB - Shawn

      4. Project Office - Lavanya

      5. Governance - John

   2. Slides and materials to be shared by Thursday, May 23

      1. PEP, PDF slides, Y1 review and Mid-Year review Q&R, Internal evaluator report

      2. Draft slides dry run by Monday, May 20 (11am - 1pm PT/ 2pm - 4pm CT)

      3. Dry Run Wednesday, June 5 (extend to two hours)

4. Collecting website feedback

   1. Collect from? SC23 Focus Groups (Support), SGX3, Ticketing, Community Survey, NSF Panel Reviews, EAB feedback, RAC feedback, any others?

      1. (see Dina’s link 6.d.iv) Feedback received, source, ++

5. Review Action Items

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/317521925/ACO+Action+Tracker#:check_mark:-ACO-Meetings-To-Do-Items
      
      

6. Updates

   1. @Shawn Strande

   2. @Cindy Wong

   3. @Kimberly Mann Bruch

   4. @Dina Meek

      1. Newsletters - ACCESS Advance moving to layout

      2. Comms Plan - kicking off with team this week

      3. PEARC - PY2 Highlights book on track

      4. Websites - SGX3 final touch point with them today; gathering other feedback here

      5. NAIRR release should post late this week, early next

   5. @Lavanya Podila

   6. @Shannon Bradley